ACE Timing Platform
RACE PACK
COLLECTION
A streamlined system for on-site race pack distribution — fast for athletes, effortless for staff, and fully transparent for organizers.
< 30s
Avg. Collection Time
0
Duplicate Issues
10+
Simultaneous Stations
100%
Stock Accuracy
End-to-End Workflow
HOW IT
WORKS
Organizer
01
Pre-Event Setup
- ·Upload participant list with BIB assignments
- ·Define pack contents per category (shirt, medal, bib, sponsor items)
- ·Set collection window dates and venue stations
- ·Print QR-coded station signs automatically
Athlete
02
Athlete Arrives
- ·Athlete presents BIB number, QR code or full name
- ·Optional: ID verification for prize-eligible categories
- ·Authorised representative with proxy slip & photocopy
On-site Staff
03
Staff Scan & Verify
- ·One-tap scan on any smartphone or tablet — no app install needed
- ·Athlete photo & details flash on screen instantly
- ·Staff confirms shirt size and pack contents
- ·System prevents duplicate collection automatically
Staff + Athlete
04
Pack Handed Over
- ·Staff marks collection complete with one tap
- ·Athlete receives SMS/app notification of collection
- ·Stock count auto-decrements in real time
Organizer
05
Live Stock Dashboard
- ·See uncollected packs at a glance — by category & shirt size
- ·Export uncollected list for follow-up emails
- ·End-of-day reconciliation report auto-generated
09:41
●●●
ACE Pack Collection
Station 3 · Hall B
Scan QR · BIB number · Name…
JD
John Doe
Half Marathon · BIB A-0847
Category
Half Marathon
Shirt Size
L
Status
✓ Verified
Pack
Ready
842 collected · 406 remaining
For On-Site Staff
ONE SCREEN.
ONE BUTTON.
Volunteers and staff don't need training. The collection tool is a simple web page — open it on any smartphone, tablet or laptop. No app installation required.
Scan Any Code
QR from confirmation email, BIB barcode, or manual name search — all in one tool.
Instant Lookup
Results in under 0.5 seconds. No slow database queries. Works offline if needed.
Duplicate Prevention
The system blocks a second scan for the same registration — no double packs issued.
No Training Needed
One screen, one button. Volunteers are productive in under 2 minutes.
For Organizers
STOCK CONTROL
IN REAL TIME
Know exactly how many packs have been collected, which shirt sizes are running low, and who hasn't picked up yet — all from a single dashboard updated live.
Live Collection Rate
Track % collected by category, gender and shirt size in real time.
Inventory Control
Set initial stock per item. Get alerts when a size runs critically low.
Multi-Station
Run 10+ collection stations simultaneously. All synced to one dashboard.
Proxy Collection
Authorised representative flow with digital consent capture.
T-Shirt Stock — Half Marathon
LIVE
1,248
Total
87%
Collected
162
Remaining
SIZE XS
LOW STOCK 72/80
SIZE S
301/320
SIZE M
440/480
SIZE L
318/360
SIZE XL
176/200
SIZE XXL
48/60
SMOOTH REPC.
HAPPY ATHLETES.
Set up your race pack collection system in under 24 hours.